Avoiding Halloween Horrors: Tips for a Workplace-Friendly Halloween

Author, Jadyn Brandt, Client Communications Coordinator, Rancho Mesa Insurance Services, Inc.

Halloween is a fun and festive time of year, and many companies will choose to celebrate with decorations, costumes, and themed events. While embracing the holiday spirit in the workplace can boost morale, it’s important to prioritize safety, for both employees and clients. A thoughtful approach can ensure that Halloween celebrations remain inclusive, appropriate, and risk-free.

Do:

1. Have Clearly Outlined Policies in Place

A costume policy is not a requirement in a workplace, but it can help keep employees and clients safe. Remind employees that costumes and props can get caught in large equipment or machinery and cause injury. Avoid using open flames like candles or decorations that block emergency exits or create tripping hazards. Costumes can be a fun way for employees to express themselves, but should not interfere with the safe performance of work tasks.

2. Remind Employees of Proper Etiquette

Remind employees of company rules and guidelines ahead of time. One way to do this is to share a company-wide reminder detailing what is allowed and not allowed in your workplace. Make sure employees know if and when they are allowed to dress up, and what items they are prohibited from bringing to work, such as fake weapons or masks that can obscure identity.

3. Establish a Process for Reporting Issues

If an incident does arise, ensure there is a clear process for reporting and addressing issues. Have a plan in place in case of any unforeseen emergencies, and make sure temporary decorations do not interfere with emergency signage or escape routes.

Don’t:

1. Allow Offensive or Inappropriate Costumes at Work

Employees should be reminded that, if they choose to dress up in the workplace, professional expectations remain the same. Costumes that make fun of protected classes should be avoided. Employees should be reminded to steer clear from political costumes and outfits that show too much skin. Client-facing employees should have costumes and/or decor that reflect professionalism.

2. Force Employees to Participate in Workplace Celebrations

Some employees may choose to abstain from Halloween celebrations, including dressing up in costume, decorating their workspace, or participating in activities. Their decision not to participate may be for religious, cultural, or personal reasons. Employers should allow employees to opt out of any and all Halloween activities. Celebrations should also consider accessibility. Decorations or events shouldn't create physical obstacles that might be unsafe for employees or clients with mobility issues.

Rancho Mesa’s RM365 HRAdvantage™ is a great resource for Rancho Mesa clients who have additional questions about how to ensure their company is celebrating Halloween safely and professionally, or how to respond to an HR issue.

Navigating Halloween Costumes and Celebrations in the Workplace

Author, Jadyn Brandt, Client Communications Coordinator, Rancho Mesa Insurance Services, Inc.

Halloween is right around the corner, and while workplace holiday celebrations offer a chance for creativity and fun, there are a few things to keep in mind to avoid any HR violations.

Companies are not required to have a costume policy in place, but employers should consider instituting one, if they believe costumes could cause an unsafe situation for employees or clients. Examples of items that could lead to safety issues include fake blood, weapons or oversized props. Setting clear guidelines can help employees navigate the dos and don’ts of dressing up, and address the use of items that an employer determines to be a safety hazard.

Employers should also remind team members that professionalism is still a priority, while allowing for festive self-expression. Offensive or inappropriate costumes should not be worn to work. Outfits that show too much skin or depict religious, cultural or gender-related stereotypes are best avoided while working. It’s also best to steer clear from political costumes in the workplace.

It’s always good to take a proactive approach and remind employees of these rules and policies early on, especially if Halloween falls on a workday. Employers should send out a company-wide reminder highlighting workplace policies and guidelines to be sure the holiday festivities don’t make others feel uncomfortable. It’s also important to establish a process for reporting and handling issues, if an incident does occur.

Although plenty of people will enjoy participating in office costume contests and parties, employers should allow these things to be optional. If an employee chooses not to take part in Halloween activities, it may be for cultural or religious reasons, and it’s best not to push them to participate.

Rancho Mesa’s RM365 HRAdvantage™ is a great resource for Rancho Mesa clients who have additional questions about Halloween costume guidelines, how to strike the right balance between festive spirit and appropriate attire, or how to respond to a potential issue.