Success with SafetyOne™: A Fundamentals Refresh for Administrators

Author, Jadyn Brandt, Client Communications Coordinator, Rancho Mesa Insurance Services, Inc.

Rancho Mesa’s SafetyOne™ platform is built to support and enhance the implementation of an effective safety program. Real-time data insights, industry-specific safety trainings, and intuitive technology empower organizations and administrators to make safety a priority on the job.

Company News

The company news function simplifies communication, making it easy to communicate important information with your entire organization or groups of people working on a specific project, or program. Administrators can utilize this function to share jobsite information, required forms, procedural reminders or toolbox talk topics to SafetyOne app users and send notifications straight to their mobile device.

File Cabinet

The file cabinet in SafetyOne is where administrators can store important documents. Rancho Mesa recommends using this function to store items including, certificates of insurance, employee handbooks, IIPP/HIPP, and safety data sheets so that they are easily accessible to mobile app users.

Mobile Forms

Mobile form templates can be used in a variety of ways to streamline data collection from the jobsite and in the workplace. Templates can be used to document reports like accident investigations, daily inspections, client visits, and visitor logs. The uses are endless.

SafetyOne administrators can then use the Mobile Forms “Reports” function to analyze the data collected from mobile forms. This can enhance the implementation of better safety practices and address recurring issues.

Observations

Observations streamline the assessment and reporting of possible risks and hazards in the workplace. Mobile app users can document issues using written and photographic data. Existing open issues can be assigned to employees and solutions can be tracked and stored within SafetyOne. Report data can be analyzed to improve safety practices.

Policies

SafetyOne ensures your mobile app users have access to your organization’s policies for workplace safety and best practices. From fall protection to drug and alcohol testing, having clear policies easily accessible keeps employees informed and compliant.

Toolbox Talks

Toolbox talks are a great way to ensure your safety program is proactive, rather than reactive. Hundreds of templates are available for use in both English and Spanish, and industry-specific topics are also available for landscape, tree care, and company drivers.

Integrating the SafetyOne platform into your organization’s safety practices is a small step that can make a big difference. Storing and collecting data allows for personalized safety responses, supported by easily accessible training. And, our platform is regularly updated with new content and technology to ensure you have the tools to administrator an effective safety program.

A complete list of SafetyOne app user guides can be found on our website.

If you have a SafetyOne account with Administrator privileges and want so help getting started, register for our upcoming “The SafetyOne™ Advantage: Mastering Rancho Mesa’s Safety Platform” for a hands-on workshop.

Preparing for the Summer Heat: Heat Illness Prevention Resources from Rancho Mesa

Author, Jadyn Brandt, Client Communications Coordinator, Rancho Mesa Insurance Services, Inc.

As temperatures continue to rise through the summer months, heat illness prevention is essential to protect employees from the dangers of extreme weather.

Rancho Mesa has a variety of safety resources available for employee training and incident reporting.

Heat Illness Prevention Workshop/Webinar

Rancho Mesa’s Heat Illness Prevention workshop provides an in-depth overview of California’s Heat Illness Prevention regulations for outdoor and indoor workplaces. This workshop is also available as a recording (webinar) that covers the key elements required to protect employees from heat-related illnesses and ensure company compliance. It can be access through the SafetyOne™ Learning Management System.

Completing this training counts towards earning the RM365 Advantage Safety Star™ Program certificate of completion.

Heat Stress Online Training Course

Two Heat Stress online training courses are available through the SafetyOne Learning Management System. Employees assigned to the Heat Stress training will watch a training video and take a quiz to complete the course.

Toolbox Talks

A number of Toolbox Talks are available in SafetyOne in both English and Spanish, and can be used for weekly safety trainings:

• Heat Exhaustion/Sunstroke

• Heat Illnesses

• Heat Stress Prevention for Landscape Contractors

• Heat Stress Prevention for Tree Care Companies

• Protecting Yourself Against the Heat

• Warning - Extreme Heat is Coming

Observation Reports and Mobile Forms

SafetyOne app users can utilize Observations to document when heat Illness prevention programs are followed on the job site and identify when there is an issue.

Mobile Forms can be used to collect and report safety data relating to heat illness using templates such as accident reports, incident reports, and daily reports.

Heat Advisories

SafetyOne administrators can utilize the Company News function to send heat advisories to employees who may be working in high temperatures, and remind those employees of ways to stay safe in the heat.

Documentation through the HR Portal

If an incident does occur on the job, employers can document the incident in their OSHA 300 logs through the RM365 HRAdvantage™ Portal.

For more information about heat illness prevention resources available through Rancho Mesa, contact your Client Technology Specialist.

3 Steps to Developing Your 2018 Safety Training Calendar

Author, Alyssa Burley, Client Services Coordinator, Rancho Mesa Insurance Services, Inc.

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Example of a construction training short calendar.

The end of the year is the perfect time to evaluate your company’s overall safety program. One important element in a successful safety program is the weekly safety meetings (aka training shorts, tailgate talks, or toolbox talks). 

Rancho Mesa’s Risk Management Library provides the content employers need to educate their employees on how to be safe in the workplace.

The library includes hundreds of English and Spanish training shorts designed to educate employees on various safety topics in a quick and concise manner.  Each training short typically includes 1-2 pages of easy to follow content and a sign-in sheet.

Rancho Mesa recommends choosing 52 topics that are relevant to your industry. This will serve as your training short calendar for 2018.
    

Step 1:  Review the Training Shorts Library

To access the training shorts within the library, login to the Risk Management Center, click “Resources,” then click “Risk Management Library. Click on “Training Shorts,” then click “Safety.”

Review the list to determine which topics are appropriate for your industry.

Step 2: Save the Training Topics

It is recommended that you save your selected Training Shorts to your “My Content” folder.  This will make it easily to find them later.

From the list of training shorts, check the box to the left of the title(s) you would like to save to the “My Content” folder.  Then, click “Add to My Content” in the upper right corner.  Choose the subfolder to save the training shorts. Now, you can refer back to the list of topics, later. 

Step 3: Schedule the Trainings

Now, that you have picked your 52 training topics from the library, we recommend putting them on a calendar.  Pick a day during the week when you’ll have your safety meeting and include the topic for each week. Training may also be scheduled within the Risk Management Center.

For recommendations for your training calendar, contact Rancho Mesa Insurance Services, Inc. at (619) 937-0164.