Valentine’s Day and Sexual Harassment Prevention Training

Author, Jadyn Brandt, Client Communications Coordinator, Rancho Mesa Insurance Services, Inc.

Valentine’s Day can be a fun occasion, but in the workplace it also brings unique challenges that employers must proactively address. Harassment prevention training is essential to maintain a respectful, inclusive environment.

California employees need to complete a sexual harassment prevention training course every two years. Non-supervisory employees must complete one hour of training while supervisors must receive two hours of training. Free online training for both types of employees is available through the California Civil Rights Department in a number of languages. All new employees must be trained within six months of their hire.

Businesses outside of California may be required to follow different requirements, so be sure to check your state's guidelines as it may be different.

California law requires employers to keep documentation of trainings for a minimum of two years. Documentation should include the names of the employees trained, the date of training, the sign-in sheet, if used, a copy of all certificates of attendance or completion if issued, the type of training, a copy of all written or recorded materials that comprise the training, and the name of the training provider.

Rancho Mesa can provide a number of resources for our clients. Clients can use the RM365 HRAdvantage™ portal to submit harassment-related questions and get answers from real HR experts. We also offer instructions on how to complete the sexual harassment prevention training through the state of California in a PDF and a frequently asked questions document to answer questions about the training. Clients can contact their Rancho Mesa client technology team for those documents.

Clearly outlined policies in their employee handbook that address what behaviors will not be tolerated, an explanation of what their company's reporting process is, and what steps employers will take if any issues arise can also help keep employees free from any confusion on what is acceptable behavior in the workplace. Clients can also use the Smart Employee Handbook Builder to keep those policies updated and access sample policies within the HR portal as well.

When working to prevent harassment around Valentine’s Day, focus on ensuring that every employee feels safe, respected, and valued. By keeping employees up to date with their training, creating and reinforcing clear policies, and encouraging open communication, employers can create an environment that celebrates the best parts of holidays, without creating conflict.