Ep. 560 Staying Up to Date with OSHA Logs

Rancho Mesa’s Alyssa Burley and Client Technology Specialist, Brenda Colby sit down to to discuss how to stay up-to-date with OSHA 300 Logs.

Show Notes: ⁠⁠⁠⁠Subscribe to Rancho Mesa's Newsletter⁠⁠⁠⁠

Host: ⁠⁠⁠⁠Alyssa Burley

Guest: ⁠⁠⁠⁠Brenda Colby

Editor: Megan Lockhart

Music: "Home" by JHS Pedals, “Breaking News Intro” by nem0production

© Copyright 2025. Rancho Mesa Insurance Services, Inc. All rights reserved.

Transcript

Alyssa Burley: You’re listening to Rancho Mesa’s StudioOne™ podcast, where each week we break down complex insurance and safety topics to help your business thrive. 

I’m your host, Alyssa Burley, and I’m joined by Brenda Colby, Client Technology Specialist with Rancho Mesa, and we’re going to discuss how to stay up-to-date with OSHA 300 Logs.

Brenda, welcome to the show.

Brenda Colby: Happy to be here Alyssa.

AB: There are three forms OSHA requires some employers to fill out each year: the 300 Log, 301 Incident Report, and the 300A Summary. So Brenda, will you explain how each of these forms are used?

BC: Absolutely. So, think of the OSHA 300 Log as your main record of work-related injuries and illnesses. Every time a recordable incident happens — meaning it meets OSHA’s criteria for recording — you document it on the OSHA 300 Log. It includes details like the employee’s name, job title, what happened, and the outcome, such as days away from work and restricted duty.

Then, we have the OSHA 301 Incident Report. And that’s a more detailed report about each individual incident listed on the 300 Log. It includes the date, time, what the employee was doing, what caused the injury, and so on. An individual 301 form must be filled out for every recordable case.

And finally, the OSHA 300A Summary is a summary of everything that’s on your 300 Log. And it includes totals for the year — like how many injuries occurred, total days away from work, and your average number of employees. This form gets signed by a company executive and must be posted for employees to view.

AB: So, if a company is required to maintain these records, what are the requirements for submitting the data?

BC: It depends on the size of your business and your industry, a list of the industries that must submit their data can be found on the OSHA website, and we will link that in the episode notes.

But, in general, employers with 20 to 249 employees in a qualifying industry-- and employers with 250 or more employees who are not listed in the exempt industries list--are required to submit the information from the OSHA Form 300A by March 2nd.

And employers with 100 or more employees in a qualifying industry must submit the information from Form 300 and 301 to federal OSHA by March 2nd as well.

Submissions must be posted through federal OSHA’s online Injury Tracking Application, or ITA, website or your state’s own reporting mechanism, if applicable.

AB: Yeah and, because the requirements differ depending on size and industry, we recommend taking a close look at that OSHA website to ensure you’re following all requirements for your business.

And Brenda, what are the requirements for posting the 300A summary?

BC: Well employers who have employed more than 10 employees in the year will need to post the OSHA 300A Summary from February 1st through April 30th in quote “a conspicuous place or places where notices to employees are customarily posted.”

A copy of the summary must be sent to any remote employees, or those who do not report to the worksite on a regular daily basis.

AB: Yeah and, if your company has no recorded injuries or illnesses in let’s say 2025, the OSHA Form 300A Summary reflecting zeros in the data fields must still be completed and posted, if your company is required to maintain these OSHA logs.

Brenda, we have resources available for employers who are working to stay on top of their OSHA log data; tell us about these resources?

BC: Sure, we have a mobile form available through the SafetyOne™ mobile app or via a QR code that can be used to document injuries and illnesses in order to satisfy the Form 301 requirement.

And clients can also complete the OSHA Form 300 with each injury or illness case, generate a .csv file to submit online on the ITA website, and download or print the Form 300A Summary using the RM365 HRAdvantage™ portal.

Additionally, employers can register for Rancho Mesa’s on-demand OSHA Recordkeeping and Annual Reporting Webinar and we will link that in the show notes as well.

AB: This is all great information. Brenda, if listeners have questions about our RM365 HRAdvantage™ portal or SafetyOne™ Platform, what’s the best way to get in touch with you?

BC: As always, clients can contact me at bcolby@ranchomesa.com or call me directly at (619) 486-6562. 

AB: Brenda, thank you for joining me in StudioOne™. 

BC: Thanks for having me.

AB: Thanks for tuning in to our latest episode produced by StudioOne™. If you enjoyed what you heard, please share this episode and subscribe. For more insights like this, visit us at RanchoMesa.com and subscribe to our weekly newsletter.