Ep. 548 Avoiding Halloween Horrors: Tips for a Workplace-Friendly Halloween

In the spirit of the October season, Rancho Mesa’s Jadyn Brandt and Client Technology Specialist, Brenda Colby sit down for an extra spooky episode to talk about how to prioritize safety, while celebrating Halloween.

Show Notes: ⁠⁠⁠⁠Subscribe to Rancho Mesa's Newsletter⁠⁠⁠⁠

Host: ⁠⁠⁠⁠Jadyn Brandt

Guest: ⁠⁠⁠⁠Brenda Colby

Editor: Megan Lockhart

Music: "Home" by JHS Pedals, “Breaking News Intro” by nem0production

© Copyright 2025. Rancho Mesa Insurance Services, Inc. All rights reserved.

Transcript

Jadyn Brandt: You’re listening to Rancho Mesa’s StudioOne™ podcast, where each week we break down complex insurance and safety topics to help your business thrive. 

I’m your host, Jadyn Brandt, and today I’m joined by Brenda Colby, Client Technology Specialist with Rancho Mesa, and we’re going to discuss how to prioritize safety, while celebrating Halloween. Brenda, welcome to the show.

Brenda Colby: Hi Jadyn, happy to be here, and super excited to talk about one of the most festive times of the year, which also happens to be my favorite time of the year.

JB: Absolutely. Halloween can really boost morale, but it also brings some unique challenges. So, let’s jump right in.

First things first, why should companies even be thinking about safety while celebrating Halloween?

BC: Well, as Halloween costumes and decorations are flying off the shelves and into the consumer’s hands, it’s important to remember a few key things when it comes to the workplace. And while it can seem harmless wearing costumes, bringing in decorations, or allowing themed events in a workplace, it doesn’t mean there are safety and professional concerns that can be ignored. A thoughtful approach helps ensure celebrations are inclusive, respectful, and safe — for both employees and clients.

JB: Right, good point. So how can companies prepare in advance for a safe Halloween celebration?

BC: Well, it starts with clearly outlined policies. You don’t need to have a costume policy, but having one helps set expectations.

You should remind employees that costumes and props shouldn’t interfere with their ability to function in the workplace, present risks next to machinery or pose other safety risks — such as no long trailing fabric near equipment, no decorations that block emergency exits, and definitely no open flames like candles.

JB: Those are all great things to remind employees of ahead of the holiday. What about behavior? Do companies need to remind employees how to act during festivities?

BC: Yes, absolutely. It’s a good idea to send out a company-wide reminder about workplace etiquette. That includes what costumes are acceptable, whether employees are allowed to bring props, and if there are any time restrictions for dressing up. For example, masks that obscure identity or fake weapons should be off-limits.

JB: Yeah, I can definitely see how making expectations clear ahead of time can help avoid any mishaps. But, what if something does go wrong — like a costume causes an injury or someone feels uncomfortable?

BC: That’s a great question. Companies should have a clear reporting process in place. If there's an incident or an emergency, employees should know exactly how to report it and who to go to. The reporting process your company has in place may not be any different any other time of the year, but Halloween can be a good time to remind employees what that process is.

JB: Okay, so those are all things an employer can do to keep employees and clients safe. Now, let’s talk about what not to do. What are some of the things that should be avoided in the workplace?

BC: So, one major “don’t” is allowing offensive or inappropriate costumes. Costumes that mock protected classes, show too much skin, or express political messages are just not appropriate at work. Especially in client-facing roles, costumes should still reflect professionalism. Also, participation should always be optional. Some people may choose not to participate for religious, cultural, or personal reasons, and that’s a choice that should be respected.

JB: Absolutely. So Brenda, what if a company needs help putting all of this into practice?

BC: Well Rancho Mesa clients have access to our RM365 HRAdvantage™ portal, which is a great resource for addressing HR questions, including how to handle workplace celebrations like Halloween in a safe and professional way.

JB: Yeah that’s super helpful. So Brenda, if clients have questions about accessing the HR portal, what’s the best way to get in contact with you?

BC: As always, clients can contact me at bcolby@ranchomesa.com or call me directly at (619) 486-6562. 

JB: Brenda, thank you so much for joining me in StudioOne™. 

BC: Thanks for having me and happy Halloween everyone!

JB: Thanks for tuning in to our latest episode produced by StudioOne™. If you enjoyed what you heard, please share this episode and subscribe. For more insights like this, visit us at RanchoMesa.com and subscribe to our weekly newsletter.